Valora

What is Valora?

More than a chatbot or ChatGPT for purchasing and accounting

Valora is an AI assistant for the entire purchase-to-pay process—from recording requirements and order processing to invoice verification. As an AI agent, it acts like an independent colleague: it identifies supply sources, compares offers, initiates orders, and performs automatic invoice comparisons—with warnings in case of discrepancies or possible fraud.

What's more, Valora is hosted locally in a private cloud in Germany—or on-premise, if desired — thus guaranteeing maximum data security and GDPR compliance.

Get to know Valora

Key Features of Valora

For the requester

Catalog & free text procurement

Valora uses advanced algorithms to analyze your browsing and purchasing behavior as well as your preferences in order to provide you with tailored product recommendations that match your interests. Valora can draw on any type of content, regardless of whether it is different types of catalogs or free text requirements.

Price comparisons

Valora searches multiple online stores and marketplaces to provide you with a comprehensive price comparison. This allows you to find the best deals on the products you are interested in.

Approvals & Permits

With Valora, users can approve purchase requests or invoices anywhere on any device with a click, touch, or voice command.

Track & Trace

With Valora, users can check information about the order or shipping status and also record goods receipts.

For purchasing

Sources of supply & conditions

Valora assists users in finding suitable delivery sources and, if necessary, in negotiating terms and conditions with suppliers. This can be done, for example, via digital inquiries or negotiations.

Offer evaluation & comparisons

Valora reviews the offers and creates a digital comparison. Conveniently upload offers or have Valora receive them by email. Valora reads the content accurately and adds the necessary data such as cost centers, G/L accounts, and product groups. Purchasing then only has to decide on an offer option and Valora starts the ordering process.

Order confirmation management

Valora reads incoming order confirmations directly from emails, automatically compares them with the order, and documents the process in an audit-proof manner. In the event of discrepancies, Valora identifies differences in price, quantity, or delivery date and initiates a review if necessary. Accepted changes are automatically updated in the order—for a consistent document chain without manual effort.

Master data & Support

Valora supports you in updating your master data and can provide direct user support to your users.

For accounting

Invoice processing

Valora receives invoices via upload or email, reads the contents accurately, adds the necessary data such as cost units, G/L accounts, and product groups, and starts processing. Valora helps to clarify any discrepancies. And, of course, Valora can also process xInvoices.

For IT

Ability to integrate

Valora integrates seamlessly with your existing backend and other preferred purchasing platforms, allowing you to access features and perform procurement operations without missing transactions or data in your other solutions.

Valora at a glance

With Valora, you can make life easier for requesters, increase effectiveness and efficiency in purchasing, and ensure transparency and compliance in finance.

Natural language

Communication between humans and computers using natural language. Talk to Valora just like you would to any other colleague.

Actions speak louder than words

Valora not only answers questions, but also carries out actions and instructions independently. Whether it's requesting terms and conditions, checking approvals, or comparing offers and placing orders, Valora gets straight down to work.

Flexibility

Individual expandability through interfaces. Whether to your ERP, your cloud purchasing solution, a wide variety of databases, or other third-party systems, Valora can be connected quickly and easily.

Orders & Invoices

Whether requirements are submitted via guided buying or free text, Valora assists in specifying needs and converts requests into orders. Valora then helps process the corresponding invoices.

Always with you

A chat can be continued from one device to another. Start on your desktop and continue the process on your smartphone while on the go.

For everyone

Valora reduces the workload for purchasing, accounting, and all employees with requirements. Operational activities are automated, allowing everyone to focus on creating more value.

Advantages of Valora

Unintuitive, lengthy, and complicated request processes and systems make requesting items difficult and time-consuming for employees. High sick leave rates, vacant positions, and inefficient processes and working methods place a heavy operational burden on purchasing and accounting departments. Value-adding and tactical activities fall by the wayside. This is where Valora comes in, providing real added value for everyone involved.

Time saving

Valora's intuitive user interface and personalized recommendations help users quickly find what they need and reduce the time spent searching through catalogs and other sources.

Savings

The ability to quickly compare prices with Valora and take advantage of market competition guarantees cost-conscious procurement. Increased efficiency makes it possible to reduce operational personnel costs and focus on more value-adding tactical and strategic tasks.

Informed decisions

Valora provides detailed product, pricing, and delivery information that enables users to make informed decisions. Valora's one-stop-shop approach simplifies the shopping experience and allows users to compare, purchase, and track orders in one place.

Transparency

Valora provides greater transparency for everyone. The requisitioner benefits from price transparency and order tracking, the purchasing department from valid demand, order, and supplier analyses, and the finance department from better cost control and optimized invoice verification.

Affordable alternative

Valora is state-of-the-art technology, yet a significantly more affordable alternative to traditional cloud-based procurement platforms, which are usually very complex to implement and use. You will be amazed!

Trained by Purchasing & Accounting

Valora's AI algorithms are trained by top experts in purchasing and finance. Valora learns about your needs and processes in order to achieve maximum user-friendliness and automation.

What makes Valora different

Valora differs from other solutions on the market in key aspects.

Get to know Valora

Integration

Valora can be quickly and easily connected to a wide range of other systems, whether ERP systems, cloud solutions, or databases.

ERP systems

Cloud systems

Databases

and many more

Security & Data Protection

Why customers trust Valora

Proprietary technology

Valora is based on an AI agent architecture developed entirely in-house – without any dependence on US providers such as OpenAI, Google, or Microsoft. Not a single US foundation model is used. Instead, Valora relies on a customer-specific open-source model hosted in Germany that works exclusively with the respective company data – for maximum sovereignty and control.

Customer security

Valora does not use customer data for AI training or cross-system analysis. Each client runs in strict isolation—without data access by third parties and without cross-client sharing. This means that sensitive information such as prices, invoices, and requirements are protected at all times—even from internal access by other Valora customers.

Data protection

Valora not only meets the requirements of the EU GDPR, but was also developed with the EU AI Act and industry-specific data protection requirements in mind. All processing is traceable, explainable, and documented—without hidden cloud services, tracking, or external dependencies.

Hosted in Germany

All data is processed exclusively on servers in Germany – either in certified data centers or directly at the customer's premises ("on-premises"). This means that it can be proven at any time that no access by US authorities (e.g., via the CLOUD Act) is possible. Valora thus offers true data sovereignty – not just promised, but technically anchored.

Secure data centers

Valora uses only ISO/IEC 27001 and ISO/IEC 27018-certified data centers. In addition, full on-premises operation is supported if required—e.g., in clinics, government agencies, or companies with critical infrastructure. All transfers are end-to-end encrypted and controllable.

Made in Germany

Designed, developed and made in Germany.
We are based in the start-up hotspot of Bielefeld. As former buyers, bankers, and IT specialists, we understand the requirements of industry, trade, research, and administration.

Road to Valora

You can compare the implementation of Valora to onboarding and training a new employee, except that you only have to explain the tasks to Valora once and it will perform at full capacity much faster.

Valora´s Development Team

Set up like a start-up, but with years of experience. As former buyers, financiers, and IT specialists, we know exactly what industry, trade, research, and administration require. For us, experience is not a harbor where we moor, but a lighthouse that shows us our position. We have successfully mastered numerous technical evolutions and transformations, reinventing ourselves time and again—as we have done with Valora. We are based in the start-up hotspot of Bielefeld and use state-of-the-art technology, paired with old-school performance thinking.

Timo Meinert

Founder

Oliver Altstadt

Co-Founder

Jan Oyen

Head of AI Architecture

Get to know Valora and learn more

Book an appointment with us now using the button or fill out the contact form, and we will get back to you as soon as possible.

Make an appointment

Interested in a job at act.Valora?

Would you like to kick-start your career in a dynamic and innovative start-up? Then join our team!

We offer a friendly working atmosphere where your ideas are valued and encouraged.

To the jobs

Apply now

Your local AI agent for purchasing and accounting